Administrative Coordinator

Full Time Role

  • Are you looking for an awesome administrative role at a great organization?
  • Are you passionate about justice, equity, and anti-racism work?
  • Do you love bringing order to chaos in an administrative capacity?
  • Are you a highly efficient proofreader and communicator?
  • Are you proficient in using online applications like Google suite?

If yes – we’re excited to speak with you! 

Nova was founded to serve as a holistic DEI partner for our clients, with a focus on building the equitable, inclusive, and justice-minded organizations of the future. 

The Administrative Coordinator role will act as a hub for Nova’s operational function – supporting the logistics and planning for internal efforts and coordinating across multiple departments.  

In this role you will:

  • Own general administrative functions for the whole organization: Ordering & distributing supplies, coordinating staff travel, managing org software accounts, developing shared calendars and more 
  • Support Department Heads in administrative tasks (deck proofreading, scheduling key calls, coordinating key initiatives, etc) 
  • Collaborate with Community Project Lead to schedule and manage logistics for all-company events
  • Coordinate group internal meetings
  • Own the onboarding process as main point of contact for new hires and new vendors 
  • Work with Sales & Marketing team for conference support and logistics

What Nova Expects You To Bring to the Role:

  • Your unique point of view, informed by your lived experience
  • The desire and humility to unlearn toxic power systems, stay accountable to those who depend on your role, and communicate clear boundaries 
  • Experience and comfort working in multiracial and multicultural environments
  • Experience in administrative functions & general familiarity with key softwares and platforms

What You Can Leverage from Nova:

  • Access to the Ops team, support from Nova’s Accountant, Financial Advisor, and Ops manager 
  • Access to all relevant software platforms and tools
  • Investment in quarterly opportunities to expand your skill set (e.g. webinars, training programs, reading materials, speaker series)
  • Flexible work location and schedule, depending on needs 
  • A laptop, plus any other home office needs up to $500, reimbursed at cost


  • Salary:  $60,000
  • 401K employer match up to 3%
  • Health Insurance paid in full by Nova – full family coverage
  • Unlimited PTO

Potential candidates can submit their experience and interest via email to: